5 Ways to Stay Organized and Keep Track of Your High-Level Job Search

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Carrying out a job hunt can be a difficult process. You need to consider many things simultaneously. But, when you are looking at high-level positions, it gets more complicated. Most cases will involve multiple applications for the same position and each stage of the process. There is a lot to manage. It’s possible to keep track of everything if you have the right systems.

Let’s look at five ways to keep track of your high level job search ..

1. Choose quality over quantity

Organizing your job search is easier than you think. Make sure you make the right decisions and keep them simple. It’s going to be far easier to keep track of five job applications than 20, and the great thing is that choosing quality over quantity often means you land a role more quickly anyway.

As a new graduate looking for your first job, it can be tempting to apply for hundreds of jobs in different industries and roles. But once you reach a point in your career where your niche is clear, there is no reason to continue doing this. Your skills and experience will be most valuable to the organization it matches most closely, and it’s unlikely there’ll be dozens of suitable openings at any given time.

Be selective about the jobs you apply to. This will make the job search process much easier.

Related: 3 Ways to Optimize Your Resume for Job Search Sites

2. Track everything on a spreadsheet

Even though you may only have a handful of jobs, it can be difficult to keep track of them all. Every application you complete has different contacts, job requirements, and dates that you need to keep track. Although you might be able to keep all this information in your head, why should you?

Instead, use Microsoft Excel or Google Sheets to create a spreadsheet that keeps track of everything you need to know.

Remember to include the following information:

  • Company name

  • Name of your primary contact at the company (and their details)

  • Date you applied

  • The current stage of the application process

  • Any upcoming interviews or deadlines

  • Reminders (such as needing to send a task before an interview or a thank-you note)

Although it may sound simple, this can be quite effective when used correctly. The next time you get a phone call you suspect could be related to a job application, you can quickly get the spreadsheet up on your computer screen to ensure that you’re not left scratching your head.

3. Use a digital calendar

Are you the kind of person who uses their calendar app (whether it’s Google Calendar, Apple Calendar or a more niche choice) intermittently? It’s time for you to take things to the next level. A digital calendar should be your best friend during job searches.

Add all interviews and screening calls immediately after you learn about them. Make a habit of checking your calendar every day and week. To avoid any awkward miscommunications, if you are working while looking for your next job, make sure you add any meetings or obligations to your current employer.

Related: Job Hunting and Outreach Just Became Way Easier

4. Make the most of automation tools

Automation does not mean that you have to program your own software or hire a robot for your tasks. There are plenty of simple (and free) digital tools that will automate aspects of your life for you, and most people fail to take advantage of them.

We suggest that you use a digital calendar. You can add reminders for upcoming interviews to your calendar so you don’t waste your brainpower trying to remember what is coming up. You can also make templates of the key documents you’ll need throughout your job application process — including your resume, cover letter and even follow-up emails.

Finally, if your email habits are such that you check your emails late at nights but don’t feel like sending any, make use of the “schedule” function. See? Automation doesn’t need to be difficult or particularly clever.

Although each of these things may seem small, when taken together, they can make a big impact.

5. Schedule your time carefully

It can be difficult enough to juggle your personal life with your job, but when you’re also applying for new roles, this balancing act can become almost impossible. It is best to approach your job application process like a part-time job.

Set aside a certain time each day for tasks related to your job hunt, and create a routine around it. This is where your digital calendar can come in handy. As well as adding interviews and appointments, you can add in chunks of time when you’ll be free to send out cold emails or prepare for interviews.

Related: Looking to Streamline Your Job Search? Consider These 10 Job Search Hacks.

No matter your career rank, finding a job is not easy. Even if you are a natural interviewer, managing multiple processes while still balancing your life is difficult.

But if your sense of discipline and ability to follow the advice above, then you’ll be well on the way to your next job. These systems will also be useful in similar situations.

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